Please make sure you contact Lindie first (for availability), before filling out this agreement + booking form.
SESSION AGGREEMENT AND BOOKING FORM
AGREEMENT OVERVIEW: In the following conditions of contract Lindie Pitt Photography shall mean Lindie Pitt and any photographer appointed by her to work for the photography session. The ‘client’ shall be those whose names appear on the contract. If the clients arrange for a third party to meet the cost of this contract the contract remains with the clients. The due performance of the contract is subject to the conditions below and cannot be varied in any way by the clients unless expressly agreed by Lindie Pitt Photography in writing.
COOPERATION: Unless otherwise noted, Lindie Pitt Photography, it’s associates or employees will be the exclusive photographer(s) at the agreed photography session. The clients agree that good faith cooperation and communication between them is important in obtaining a good result. Clients must also notify Lindie Pitt Photography and photographer(s) in writing if they wish to have anything photographed in a particular way. Lindie Pitt Photography or the photographer(s) will not be held accountable for not photographing desired portraits, if there is no one to assist in identifying these particular details and photographs on the day. Lindie Pitt Photography is not responsible if key individuals fail to appear or cooperate during photography, or for missed images due to details not revealed to Lindie Pitt Photography or beyond the photographer(s) control.
HOUSE RULES: clients agree and understand that Lindie Pitt Photography is limited by the guidelines of the location site/venue management/government rules and clients agree to accept the results that may occur from said guidelines. Negotiation with the officials/management for moderation of guidelines is solely the clients responsibility. If client appears under the influence of alcohol or drugs during the shoot, Lindie Pitt Photography has the right to cancel the shoot immediately due to public liability and health and safety concerns.
IMAGES and COPYRIGHTS: Photographs/images produced by Lindie Pitt Photography are protected by Copyright and remain the property of Lindie Pitt Photography. Upon final payment by clients, clients are allowed to display resulting images for personal use only. Said images may not be digitally altered in any manner without prior written permission of Lindie Pitt Photography. Clients will receive high resolution digital images with printing rights in agreement with the quotation provided. When publishing the photos on social media, Lindie Pitt Photography must be credited as the photographer and it is preferred that only images with Lindie Pitt Photography’s watermark be used. The client must not benefit commercially from the reproduction of these photographs in any form. Lindie Pitt Photography will choose the best images from your session. The client does not take part in the process of choosing which images will be selected for the final gallery. Every images that is chosen will be fully edited to Lindie Pitt Photography’s high standard.
MODEL RELEASE. Lindie Pitt Photography reserves the right to publish photographs of the clients or in which the clients may be included, for editorial, trade, advertising or any other commercial purpose. The clients hereby release Lindie Pitt Photography and all associates, representatives and assigns from any and all claims, actions, demands, suits, liabilities, damages, expenses, and obligations of any kind arising from, or related in any manner to Lindie Pitt Photography’s use of said images.
RETAINER & PAYMENT SCHEDULE: A non refundable booking fee of 30% of the agreed upon quotation is due on receipt of booking form and invoice. This includes a 7 day cooling off period after payment in which the client is entitled to a refund if they choose to cancel the booking. The remaining balance for the session is due before images will be released to the client. If extras are added on the day of the photo shoot, payments must be paid before the images are handed over to clients.
Journeys which require more than 25 km of travel from Parklands North will incur travel expenses at Lindie Pitt Photography’s discretion. Overnight accommodation may be required and charged for sessions that require specific timing or travel distance.
CANCELLATIONS: In the highly unlikely event of cancellation due to injury, extreme illness, or an unavoidable total photographic failure that prevents Lindie Pitt Photography from photographing the event, Lindie Pitt’s liability shall be limited to a full refund of any booking fee or fees paid. Reshoots may be arranged if practicable but Lindie Pitt Photography will not be responsible for any further costs. Lindie Pitt Photography will endeavour to appoint another photographer to attend a booking however it may prove difficult or impossible to find a skilled replacement photographer at short notice or at the same price.
If the client should have to cancel a booking the following cancellation fees will become due immediately:
The clients are entitled to a full refund of the 30% booking fee if they withdraw within 7 days of the date of the payment invoice.
The booking fee of 30% of total cost will be forfeited on cancellations made after 7 days. Cancellations made within 24 hours of the photosession date incur the full cost of the photographic service booked.
Where Lindie Pitt Photography is able to rebook the date with an equivalent booking the cancellation fee will be reduced to the non refundable booking fee only and any additional cancellation fees already paid will be refunded accordingly.
In the event of postponement, then at the discretion of Lindie Pitt Photography, and subject to availability, monies from the original booking may be transferred to the new session booking.
It is essential to inform Lindie Pitt Photography as soon as possible of any changes of venue, times, or contact details etc.
LIMIT OF LIABILITY: Lindie Pitt Photography takes the upmost care with respect to exposure, storage, and processing the photographs/images, but cannot and does not, guarantee that photographs/images of the event / shoot will not be lost, stolen, or destroyed for reasons within or beyond Lindie Pitt Photography’s control. The client agrees that Lindie Pitt Photography or the photographer(s) full and complete responsibility and liability is limited to the return of all payments received for the event / shoot.
COMPLETION SCHEDULE: Images can be expected to be edited within 2-6 weeks after the photo shoot date dependent on the volume of photographs taken. Images will be delivered via an online gallery within this time frame, unless otherwise agreed upon by both parties. Albums and extras will be available anywhere from 2-6 weeks, after they are ordered. These items can be picked up from Lindie Pitt Photography by appointment only (please email Lindie Pitt Photography and ask for current address) or sent on request by recorded delivery.